Features to Look For in Document Sharing Software

In the past, sharing files with colleagues meant printing out documents or physically handing them out. This was inefficient and resulted in many errors and miscommunications. File-sharing software is a modern alternative that lets employees to upload, download, and transfer different types of files via the Internet or a network. The top document-sharing programs include features such as central data storage and real-time collaboration. This allows the project manager to distribute information and manage their projects in real time.

The ideal tools for sharing files let IT control the content to prevent inappropriate data from being shared, or sensitive information from being released. They also ensure that users have the latest version of every file. The latest cloud-based programs also permit different levels of permissions which aids in maintaining security and avoid leaks of information.

Version tracking is a key feature of any document-sharing program and a lot of vendors have integrated this into their systems to help teams avoid replication or working on old versions. You can search for this on platforms that support popular office software, CAD files or even videos and images.

A seamless and easy collaboration is another key feature of the most advanced document-sharing applications. The most user-friendly ones are those that offer an easy and pleasant experience to use starting with the initial onboarding procedure from the initial onboarding process to day-today usage. You should look for an intuitive interface and the ability to search for specific phrases or words in the body and title text, as well as to filter using upload dates and last modified dates along with file type and. Platforms should be able to synchronize files from your local computer to the cloud for maximum efficiency and convenience.

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